Accessibility Wizard
The Accessibility Wizard checks your form against WCAG 2.2 AA and PDF/UA (ISO 14289-1) standards before you export. Open it from the editor header by clicking the shield icon.
Why accessibility matters
14.6 million people in the UK have a disability. Many use assistive technologies — screen readers, keyboard-only navigation, voice control — to interact with digital content. An inaccessible form excludes these users entirely.
Under the Equality Act 2010, businesses and organisations have a duty to make reasonable adjustments for disabled people. For digital services, accessible forms are a reasonable adjustment.
The Accessibility Wizard does not guarantee compliance — you remain responsible for your forms — but it catches the most common issues automatically and guides you through fixing them.
The six tabs
The Wizard has six tabs. Click each tab to explore what it checks.
- ✅H1 — “Volunteer Registration Form” (Page 1)
- ✅H2 — “Personal Details” (Page 1)
- ⚠️H3 — “Emergency Contact” (Page 1)
H2 skipped — previous heading was H1
What this checks: Headings must follow a logical hierarchy — H1 → H2 → H3 — without skipping levels. Screen reader users navigate by heading to understand the structure of a form.
Heading Hierarchy — Lists every heading element across all pages and checks they follow a logical H1 → H2 → H3 order without skipping levels.
Alt Text — Lists every image element. You can enter or edit alt text directly from this tab. Images without alt text are flagged with a red border.
Tab Order — Shows the sequence keyboard users will follow when tabbing through the form. Drag items to reorder. The order is written into the exported PDF and the published web form.
Colour Contrast — Checks the contrast ratio of every text element. Elements below the WCAG minimum are flagged. Click a row to navigate to that element on the canvas.
Compliance Report — Aggregates scores across PDF/UA, WCAG 2.2 AA, and colour contrast. Export the report as a PDF for procurement or audit purposes.
Content Clarity Available on Growth & Business — AI-powered plain language analysis of your form text. Available on Growth and Business plans.
Reading the compliance report
The compliance report scores your form across three domains:
- PDF/UA (ISO 14289-1)
- Checks the structure of your exported PDF — whether headings, images, form fields, and reading order are correctly tagged for screen readers.
- WCAG 2.2 Level AA
- Checks the form design — heading hierarchy, field labels, tab order, minimum touch target sizes, and whether all required fields are identified.
- Colour Contrast (WCAG 1.4.3)
- Checks the contrast ratio between text and its background for every text element on every page. Normal text requires a minimum ratio of 4.5:1. Large text (18pt or 14pt bold) requires 3:1.
Scores are 0–100. Issues are rated as warnings (best practice) or failures (standard not met). You can mark warnings as addressed once you’ve reviewed them — this is recorded in the exported report but does not change the score.
Important
Content Clarity (AI) Available on Growth & Business
Content Clarity uses AI to analyse the text content of your form — headings, paragraphs, field labels, and help text — and suggests improvements to plain language readability.
You choose the target audience before running the check:
- General public — plain English, aim for a reading age of 12–14
- Learning disabilities — simplified vocabulary, shorter sentences, concrete language
- BSL / Deaf users — adapted for users whose first language is British Sign Language
For each suggestion, you can either apply it (which updates the element in your form directly) or dismiss it. The AI edits your existing content — it does not rewrite from scratch or change your meaning.
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