Submissions
Every submission to your published web form is stored securely in FormGenius. This section covers viewing submissions, exporting data, importing from existing PDFs, and using AI analysis.
Viewing submissions
Access your submissions from the dashboard navigation: click Submissions in the header, then select the form.
| Submitted | Full name | Actions |
|---|---|---|
| 04 Apr 2026 | Sarah Johnson | View |
| 03 Apr 2026 | Marcus Williams | View |
| 02 Apr 2026 | Priya Patel | View |
Submissions are stored encrypted (AES-256-GCM). They are decrypted only when you view them in the dashboard. FormGenius staff cannot read your submissions.
Exporting submissions as CSV
Click Export CSV to download all submissions for the current form as a CSV file. The CSV uses UTF-8 encoding (with BOM for Excel compatibility). Column headers use your human-readable field labels — not the internal field names.
The export includes all submissions currently visible (i.e. respecting any date filters you have applied). To export everything, clear all filters first.
Importing from PDF Available on Growth Available on Business
If you have existing filled-in PDF forms from a previous system, you can import them into FormGenius as submissions. FormGenius extracts the form field data from the PDF and stores it as a submission — without you needing to re-enter it manually.
How to import:
In the submissions view, click Import PDF. Select one or more filled-in PDF files. FormGenius reads the AcroForm field data from the PDFs and creates a submission record for each file.
Available on Growth Growth accounts can import one PDF at a time.
Available on Business Business accounts can import multiple PDFs in a single batch upload.
Important
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Auto-deleting submissions Available on Business
Business accounts can set an automatic deletion schedule for submissions. Once enabled, submissions older than your chosen number of months are deleted automatically. The setting accepts values from 1 to 120 months.
This is useful for GDPR data minimisation — only keeping submission data for as long as you genuinely need it.
The auto-delete setting is in the Publish panel and on the submissions screen. Changes take effect at the next scheduled deletion run (daily).
Email notifications Available on Growth & Business
Growth and Business accounts can receive email digests when new submissions arrive. Set the notification email address and frequency (daily, weekly, or monthly) on the submissions screen.
Digest emails summarise new submissions since the last notification — they do not include the full submission content for security reasons. Log in to FormGenius to view full submissions.
FormGenius Analysis (AI) Available on Growth & Business
FormGenius Analysis uses AI to analyse patterns across your submissions and surface insights you might not spot manually. It runs on aggregated submission data, not individual responses.
Click ✨ Analyse on the submissions screen. Choose a date range. Select Overview or In-depth mode:
- Overview
- A summary of response patterns — common themes in open text fields, distribution of responses across options, and any notable outliers.
- In-depth
- A more detailed report with highlighted excerpts and specific recommendations, exportable as a formatted report.
The first time you use FormGenius Analysis, you’ll see a one-time GDPR consent notice explaining how your submission data is processed. Submission data is sent to the AI model for analysis — FormGenius does not retain this data beyond the immediate request.
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